Book Publishing Archive Management [Buke Printing]

Book Publishing Archive Management [Buke Printing]

The management of publishing archives is an important component of publishing house management work. In large and medium-sized publishing houses, dedicated personnel should be assigned to manage and provide necessary conditions such as warehouses. Publishing archive management mainly includes: original manuscript (including text and graphics) management, proofreading management, version sample book (including proofreading copies for each print, edition, and reprint) management, and electronic file (typesetting film and disk, color separation film, etc.) management.

1. Original manuscript management

After a book is printed, the responsible editor should bag and submit the original manuscript (including illustrations) of the book to the archive management personnel. Archive management personnel should register and count whether the original documents are complete, and then store them in a certain order by numbering them. If someone borrows or returns the author, it should be signed by the parties involved. If the artwork is on photographic film, it should be stored separately

2. Management of Version Sample Books

All publications of our company should retain samples and be properly stored. The retention quantity of each sample should not be less than two books. The storage of samples should include: samples of each edition and print of a book, as well as samples of different formats and binding forms. For sample books that have been modified by the author or responsible editor during reprinting or republishing, they should be kept properly. The management and storage of samples can be numbered on a book by book basis (usually using the book number of the book), and samples with different print and edition numbers should be assigned sub numbers under the total number of the book.

The corrected edition of reprinted books should be carefully stored because it contains correction records from the author or responsible editor. These records are not only used as a basis for modifying the film, but also make corresponding changes to the version record pages. After printing, these samples should be handed over to the archive management personnel for safekeeping and future reference.

3. Management of electronic documents

Electronic files are an important asset for publishing houses after replacing paper and typesetting film. Keeping electronic files safe during book reprinting can eliminate typesetting costs and save on several rounds of proofreading, significantly reducing the cost of reprinting books and benefiting the economic benefits of publishers. Saving electronic files saves more storage space and is more convenient to search for than saving typesetting film. Moreover, when reprinting is needed, re producing the film can ensure the quality of printing.

Therefore, it is currently the main way for publishing houses to save files. Due to the use of disk storage for saving files in the past and CD storage now, it is important to pay attention to the situation where electronic files cannot be read due to the elimination of old storage modes caused by the development of computer hardware in the future. For example, the commonly used 8-inch, 5-inch, and 3-inch floppy disks have encountered disk reading issues due to the elimination of corresponding drives. Saving electronic files can include electronic files of text and images submitted by the author, edited files, and files submitted to the typesetter for film output after typesetting. Due to the fast upgrade speed of typesetting software, it is possible that the typesetting files saved now may become incompatible in the future. And saving PDF format files, although they can be directly used for printing when reprinted in the future, has certain benefits due to the difficulty of modifying PDF format files, so saving the original file before typesetting at the same time.

Book Publishing Archive Management [Buke Printing]